Expert Accountants Powered by AI
Why Choose Virtual Bookkeeping AI?
Seamless integration with QuickBooks®
Real-Time Insights & Enhanced Acuracy
Exceptional Customer Support
Dedicated Accounting Team
A Message From Our Founder
Virtual Bookkeeping AI combines the expertise of human bookkeepers with advanced AI capabilities to learn from your transactions, categorize expenses, and analyze invoices, empowering you to make smarter, data-driven decisions with greater speed. We go beyond just the numbers, understanding the true needs of your business.
Our team of US-based, experienced accountants combines their expertise with cutting-edge AI technology to revolutionize bookkeeping. By automating tasks such as data entry, invoice processing, and financial reporting, our AI-driven solutions save valuable time and resources for not only our bookkeepers but also our clients.
The Right Plan For You
At Virtual Bookkeeping AI, we recognize the unique financial challenges faced by small to medium-sized businesses. That's why we offer monthly pricing plans that are designed to fit your budget and cater to your specific needs, ensuring that you receive high-quality accounting services without straining your finances.
Starter Plan
Starting at
$299
Suitable for small businesses or solopreneurs with a low volume of monthly transactions
(up to 50 transactions/month)
Growth Plan
Starting at
$499
Suitable for medium-sized
businesses with a moderate volume of
monthly transactions
(up to 200 transactions/month)
Enterprise Plan
Call for Pricing
Suitable for larger businesses or
those with more complex needs with
a high volume of monthly transactions
(200+ transactions/month)
Virtual Accounting Solutions For Your Business
By combining the expertise of skilled accountants with artificial intelligence, Virtual Bookkeeping AI automates financial record-keeping and optimizes accounting processes, benefiting a wide range of industries including e-commerce, healthcare, and professional services.
Health & Wellness
We proudly support businesses in the vibrant health and wellness industry, encompassing functional medicine practices, fitness centers, yoga studios, and wellness coaches. Our customized accounting services are designed to meet the distinctive financial requirements of this industry, allowing you to concentrate on nurturing well-being, facilitating personal growth, and encouraging healthier lifestyles for your clientele. Let us handle the numbers while you continue making a positive impact on the lives of others.
E-Commerce
We specialize in providing tailored bookkeeping solutions for the dynamic world of e-commerce businesses. Whether you run a successful online store, operate a bustling marketplace platform, or engage in dropshipping ventures, our team of specialists combined with cutting-edge AI technology guarantees a smooth and efficient financial management experience that matches the seamless nature of your online operations. Let us handle the complexities of e-commerce accounting, freeing you to focus on growing your business and delivering outstanding customer experiences in the digital marketplace.
Professional Services
Virtual Bookkeeping AI specializes in providing tailor-made bookkeeping solutions specifically designed for professional service firms, such as:
Consulting Agencies
Marketing Companies
Architectural and Engineering Firms
Financial Advisory Firms
With our team of experienced professionals and advanced AI technology, we guarantee that your financial management will be as precise and well-organized as the top-notch services you offer to your clients. By entrusting us with the numbers, you can focus on delivering exceptional value and enhancing your reputation in your respective field of expertise.
Retail
Welcome to the retail revolution with Virtual Bookkeeping AI! Our team of dedicated experts understands that running a retail business can be like riding a roller coaster, but fear not! We're here to be your steady support system. With our advanced AI-powered solutions and meticulous attention to detail, we'll handle all your financial needs, from inventory management to sales tracking, so you can focus on what you do best – delivering exceptional shopping experiences to your customers. Leave the number-crunching to us while you enjoy the thrill of growing your retail empire. Together, let's turn your business into a success story that will have everyone saying, "Wow, that's retail magic!"
Real Estate
Virtual Bookkeeping AI specializes in delivering tailor-made bookkeeping solutions specifically designed for real estate, hotels, and property management businesses. With our team of seasoned professionals and cutting-edge AI technology, we guarantee that your financial management is as resilient and meticulously maintained as the properties you oversee and the remarkable hospitality experiences you provide. Rely on us to take care of your financial numbers, allowing you to focus on cultivating thriving communities, delivering exceptional guest experiences, and maximizing your investments' profitability.
Hospitality
Welcome to the world of Virtual Bookkeeping AI, where financial management meets hospitality! Imagine a team of AI-powered concierges, donning bow ties and eager to assist you in keeping your books in perfect harmony. We'll handle everything from automated data entry to real-time financial tracking, ensuring your financial records are as immaculate as the fluffiest hotel pillows. Our team of professional bookkeepers will utilize their skills along with AI algorithms to make expense categorization feel like a breeze, leaving you more time to delight your guests with extraordinary experiences. So, sit back, relax, and let us handle the number-crunching while you create a world of unforgettable hospitality. Together, we'll create a symphony of financial management and exceptional guest satisfaction!
Pet Services
Virtual Bookkeeping AI has revolutionized the way businesses manage their finances, and the pet industry is no exception. Whether you’re a Veterinarian or you’re a pet business that offers dog grooming, pet sitting, doggy daycare, or even pet training, we can help streamline your bookkeeping processes efficiently and effortlessly. At Virtual Bookkeeping AI, we offer a range of benefits, including automated data entry, real-time financial tracking, and intelligent expense categorization. By leveraging AI algorithms and machine learning capabilities, our services ensure accurate and up-to-date financial records for your pet business. Whether it's managing inventory costs, tracking revenue from pet services, or monitoring expenses, we can cater to the unique financial needs of the pet industry, allowing you to focus on providing top-notch care to your furry clients.
Food & Beverage
Virtual Bookkeeping AI services have become a game-changer for the food and beverage industry, revolutionizing the way businesses manage their financial operations. With the power of AI technology, our services provide tailored solutions to meet the unique needs of the industry. Whether you own a restaurant, café, or catering service, we can support automated data entry, real-time financial tracking, and intelligent expense categorization. By leveraging AI capabilities, our team of talented bookkeepers can ensure accurate and up-to-date financial records, enabling your business to make informed decisions about inventory management, cost control, and profitability analysis. We let you focus on enhancing customer experiences and making some tasty treats along the way. Cheers!
Medical Services
Advanced AI-powered virtual bookkeeping solutions cater to the unique financial needs of a number of medical industries including:
Hospitals and Medical Centers
Private Practices
Specialized Clinics
Ambulatory Surgery Centers
Nursing Homes and Assisted Living Facilities
Home Healthcare Agencies
From automating data entry to ensuring real-time financial tracking, our virtual bookkeeping experts handle the numbers with utmost efficiency, leaving you free to focus on what you do best – providing quality patient care.
So What Is Virtual Bookkeeping AI?
Embrace the future of bookkeeping, where technology and human expertise come together to simplify your financial processes and enhance overall decision-making.
Not sure what we do? Click on the frequently asked questions below to learn more about us and how we can help your business.
Virtual bookkeeping is a remote bookkeeping service where a professional bookkeeper manages your financial records, transactions, and reporting online, without the need for physical presence.
In our virtual bookkeeping service, AI takes center stage by providing efficient, accurate, and streamlined financial management. Our advanced AI technology automates tasks like categorizing receipts, reconciling transactions, and financial reporting, effectively reducing the risk of human errors and significantly saving time. However, the essential role of our professional bookkeepers is not diminished. They oversee the entire process, using their expertise to validate AI outputs and step in when human intuition and judgment are required. This perfect synergy between AI and human intellect ensures a comprehensive, precise, and efficient bookkeeping service.
Yes, virtual bookkeeping is secure. We use encrypted platforms and adhere to strict security protocols to protect your financial information from unauthorized access.
No. Our team of experienced bookkeepers, combined with AI-powered accounting software, seamlessly integrates with QuickBooks® to streamline your accounting workflow. Utilizing artificial intelligence and automation, the software intelligently categorizes your receipts and invoices. Our skilled bookkeepers oversee the process, stepping in when needed to ensure accuracy. The software reconciles your transactions with your bank accounts and continuously syncs them to the QuickBooks® ledger, while our bookkeepers provide expert guidance and support, giving you the best of both worlds in managing your financial data.
No. Virtual bookkeepers do not have direct access to your bank accounts unless you approve third-party access. We link to your Quickbooks account and manage your accounting.
Communication with your dedicated Accountant typically occurs through email or phone calls. You can ask questions, provide additional information, or discuss any concerns related to your bookkeeping needs.
The frequency of updates and reports depends on your monthly plan. Typically, we provide monthly financial reports, but you can discuss your reporting preferences and requirements with your bookkeeper.
The cost of our service plans varies depending on factors such as the complexity of your financial records, the volume of transactions, and the level of services required. You can choose the plan that fits your budget and specific needs.
We service all industries! We also specialize in providing services to a range of industries including Health and Wellness, E-commerce, Professional Services, Food and Beverage, and Real Estate/Hotels/Property Management. Our AI-enhanced services are flexible and adaptable, ensuring we can cater to the unique needs of your industry.
Absolutely! Our services are designed to help businesses of all sizes, from small startups to larger enterprises. We provide scalable solutions that grow with your business, ensuring your bookkeeping needs are always met.
It's easy to get started. Simply book a meeting with us through our website. During this meeting, we'll discuss your bookkeeping needs and how we can best serve you. Once you decide to proceed, we'll provide a quote along with an engagement letter and payment instructions.
Using AI in bookkeeping offers many advantages including greater accuracy, faster processing, and valuable insights. It can automate routine tasks, minimize errors, and provide predictive analytics for better decision-making. In combination with a human touch, it offers an unparalleled bookkeeping service.